Automobile
Automobile accidents involving physical damage to UL-owned, leased, or rental vehicles while on approved university-related business must be reported to the Environmental Health & Safety Office immediately. The deductible for automobile claims is $1,000 per incident.
What to do in the Event of an Automobile Accident:
1. Call 911 to report the accident. A police report must be filed. The police report will include contact information for the other vehicle involved in the accident, which will be needed later.
2. Complete a DA2041 Vehicle Accident Report Form for any accident involving a university vehicle or personal vehicle used for university business. The form can be found in the glove compartment of any state-owned vehicle. If you use your personal vehicle for official business, keep a blank copy of the form in your vehicle. Scan & email the completed form to safety@louisiana.edu within 48 hours of the accident.
3. Notify the our office as soon as possible after the accident 337-482-1840.
4. Take photographs of the vehicle damage and the accident scene to include with your report.
5. Report injuries to yourself or another university employee sustained in the accident by using the DA2000 Form, but a DA2041 Form must still be completed to report the auto accident and any related damages to the vehicle. Human Resources will use the DA2000 Form to create a workers' compensation claim. When the DA2000 is submitted, the Safety Office and Human Resources will receive an electronic copy of the report.
For assistance in completing the DA2041 form, use the directions for reporting an automobile accident or contact the Departmental Safety Coordinator for your area.
Filing an Automobile Insurance Claim
1. Police accident report from the police agency of jurisdiction
2. University employee's driver's license
4. A copy of the rental agreement (if applicable)
Automobile Accident in an Employee's Personally Owned Vehicle While on State Business
The university does not insure an employee's personally-owned vehicle, but there may be up to $1,000 coverage provided toward the employee's vehicle deductible in situations when the accident occurred while using the employee's personal vehicle for university business. If the university employee is not at fault for the collision and the negligent party's insurance has paid for the damage to the employee's vehicle, no reimbursement will be allowed because the loss was paid in full. For claims questions, contact the our office at 482-1840 or via email at safety@louisiana.edu.
Automobile Claims Involving Non-UL Vehicles
1. Name, address, and phone number of the individual wanting to file a claim
2. A police accident report from the police of jurisdiction
3. Make, model, and year of vehicle
4. VIN number of the vehicle
5. A copy of the individual's driver's license
6. A copy of the individual's insurance information
7. Pictures of the vehicle damage and accident scene (if available)
8. Two estimates of vehicle damage
Please submit the above information to the our office at 482-1840 or via email at safety@louisiana.edu.
Employees Deemed at Fault for an Automobile Accident
Employees deemed at fault for an automobile accident will be required to repeat driver training per the University Policy. Any further corrective action will be determined by the Office of Human Resources.